LEGAL NOTICE

The Website is published by AENEAS, an industry association acting under French law. Its registered office is located at 44 rue Cambronne - 75015 Paris - France. The company is registered on the French association register (Registration No. W751182792) and can be contacted by telephone on +33 (0) 1 40 64 45 60.

The Director of publication can be contacted at communications@aeneas-office.org.

The Data Protection Officer can be contacter at dpo@aeneas-office.org.

 

Disclaimer

AENEAS maintains this website to enhance public access to information about its programmes and European funding landscape in general. Our goal is to keep this information timely and accurate. If errors are brought to our attention, we will try to correct them. However, AENEAS accepts no responsibility or liability whatsoever with regard to the information on this site.

This information is:

  • of a general nature only and is not intended to address the specific circumstances of any particular individual or entity;
  • not necessarily comprehensive, complete, accurate or up to date; and
  • sometimes linked to external sites over which the AENEAS has no control and for which AENEAS assumes no responsibility.

 

Links

This website may contain links to third-party sites. The links are provided to you only as a convenience and the inclusion of any link does not imply an endorsement by AENEAS of the linked sites and does not constitute any warranty from AENEAS with respect to said sites or the information contained therein. Access and/or use of linked sites are your sole responsibility.

 

Copyright notice

Reproduction is authorised, provided the source is acknowledged, save where otherwise stated. Where prior permission must be obtained for the reproduction or use of textual and multimedia information (sound, images, software, etc.), such permission shall cancel the aforementioned general permission and shall clearly indicate any restrictions on use.

 

Data privacy policies & GDPR compliancy documentation

Since the European « General Data Protection Regulation » entry into force, AENEAS informs in a transparent way about processing of handled personal data in accordance with Articles 12, 13 and 14 of the GDPR legislation.

SECURE INFORMATION ARCHITECTURE
Our data and the data of our clients are hosting in European Union inside our building or our ISO27001 certified outsourced datacenter based in EU, in particular OVH® and Microsoft®.

 

POTENTIAL MEMBERS DATA AND MEMBERSHIP APPLICATION FORM

Data processing controller

AENEAS

Processing purposes
  • Potential members relationship management
  • Precontractual relationship management including the Articles of Association and the Internal Regulations reading and approval.

Processed data

Identities, contact details, job function

Recipients and possible source personal data originate

Only personnel in charge of the Association management or potential members relationship may access communicated or stored data.

We also point out that we could possibly feed our potential clients database with public information.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 4 months.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned or precontractual measures in absence of or our legitimate interests in absence of.

 

NON-COMMERCIAL INFORMATIONS REQUEST

 

Data processing controller

AENEAS

Processing purposes
  • Requesters relationship management
  • Response management

Processed data

Identities, contact details

Recipients and possible source personal data originate

Only personnel in charge of the Association management or secretariat may access communicated or stored data.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to one month after relationship inactivity.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned or our legitimate interests in absence of.

 

MEMBERS DATA

 

Data processing controller

AENEAS

Processing purposes

Processed data

Identities, contact details, job function

Recipients and possible source personal data originate

Only personnel in charge of the Association management or members relationship, may access communicated or stored data.

We also point out that we could possibly feed our potential members database with public information.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 5 years after the end of the membership relationship. Data retention is settled to 10 years after publication concerning nominative accounting documents.

Processing
legal basis

The legal basis for data handling and processing is based on the contractual relationship performance (including the Articles of Association and the Internal Regulations reading and approval) or our legitimate interests in absence of or  French legal obligations in absence of.

 

SUPERVISORY BOARD AND Management Committee MEMBERS DATA

 

Data processing controller

AENEAS

Processing purposes
  • Supervisory Board and Management Committee members relationship management
  • Administration and management of the Association
  • Prepare, review, monitor and update the Strategic Research and Innovation Agenda

Processed data

Identities, contact details, job function

Recipients and possible source personal data originate

Only personnel in charge of the Association management or members relationship may access communicated or stored data.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled by legal period of data retention in France, ie : https://www.service-public.fr/associations/vosdroits/F32081

Processing
legal basis

The legal basis for data handling and processing is based on the contractual relationship performance (including the Articles of Association and the Internal Regulations reading and approval) or our legitimate interests in absence of or French legal obligations in absence of.

 

PROJECT ZONE REGISTRATION DATA

 

Data processing controller

AENEAS

Processing purposes
  • Submission of PENTA or EURIPIDES² or Xecs Projects
  • Project management including evaluation and monitoring

Processed data

Identities, contact details, job function

Recipients and possible source personal data originate

Only personnel in charge of the Association programmes management or concerned Public Authorities or the external Technical Expert Group (TEG) or concerned project partners or AENEAS Management Committee may access communicated or stored data.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 5 years after the inactivity of the relationship.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned or precontractual measures in absence of or our legitimate interests in absence of.

 

PROJECT ZONE PARTNERS/MEMBERS OR DOA SIGNATOREES DATA

 

Data processing controller

AENEAS

Processing purposes
  • Running project management
  • Invoicing

Processed data

Identities, contact details, job function

Recipients and possible source personal data originate

Only personnel in charge of the Association programmes management or concerned Public Authorities or the external Technical Expert Group (TEG) or concerned project partners or AENEAS Management Committee may access communicated or stored data.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 5 years after the end of the contractual relationship. Data retention is settled to 10 years after publication concerning nominative accounting documents.

Processing
legal basis

The legal basis for data handling and processing is based on the contractual relationship performance - including the Articles of Association and the Internal Regulations reading and approval or the Declaration of Acceptance (DOA) - or our legitimate interests in absence of.

 

APPLYING TO SCIENTIFIC OR EXPERT GROUPS PARTICIPATION DATA

 

Data processing controller

AENEAS

Processing purposes
  • Application evaluation
  • Potential experts database feeding

Processed data

CV and all others documents or data provided for recruitment process

Recipients and possible source personal data originate

Only personnel in charge of the recruitment of the scientific or expert groups may access communicated data.

We point out that we could possibly feed our CV database with public information or partners information.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 2 years after relationship inactivity.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned or our legitimate interests in absence of.

 

SCIENTIFIC OR EXPERT GROUPS PARTICIPATION DATA

 

Data processing controller

AENEAS

Processing purposes

Groups management

Processed data

Identities, contact details, job function, CV, all others documents or data provided for the recruitment process

Recipients and possible source personal data originate

Only personnel in charge of the scientific or expert groups or participants may access communicated data.

We point out that we could possibly transfer data to partners and publish data into public releases.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled by the closing of a group.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned, or the Non-Disclosure Agreement execution in absence of, or our legitimate interests in absence of, or the participant legitimate interest in absence of.

 

DATASETS PROVIDED BY A CONTRACTOR IN A PRECONTRACTUAL  FRAMEWORK

 

Data processing controller

AENEAS or the contractor in case of precontractual Non-Disclosure Agreement

Processing purposes
  • Precontractual relationship management
  • Quotations or feasibility studies facilitation

Processed data

Any kind of data

Recipients and possible source personal data originate

Only concerned internal or outsourced sales staff and association management may access provided data.

We point out that data can be transferred to partners potentially in charge of the technical processing.

Data retention  and erasure

The time of the precontractual process until contract agreement or abandonment.

Processing
legal basis

The legal basis for data handling and processing is based on the NDA execution, or the consent of the persons concerned in absence of, or precontractual measures in absence of, or our legitimate interests in absence of, or the contractor legitimate interests if absence of.

 

 DATASETS PROVIDED BY A CONTRACTOR IN A CONTRACTUAL FRAMEWORK

 

Data processing controller

AENEAS is the processor of the client which is the data processing controller.

Processing purposes

Contractual task performance and facilitation, project monitoring, invoicing

Processed data

Any kind of data

Recipients and possible source personal data originate

Only concerned operational staff may access provided data.

We point out that data can be transferred to partners in charge of the technical processing.

Data retention  and erasure

In accordance with the contractual terms, or the concerned legal deadlines in absence of.

Processing
legal basis

The legal basis for data handling and processing is based on the contract execution or our legitimate interests in absence of.

 

 POTENTIAL OR CURRENT SUPPLIERS DATA

 

Data processing controller

AENEAS

Processing purposes
  • Supplier relationship management
  • Accountancy management

Processed data

Identities, contact details, job function, invoicing data

Recipients and possible source personal data originate

Only personnel in charge of the association management or supplier relationship – including accounting staff and purchasing division - may access communicated or stored data.

We point out that we could possibly feed our potential or current suppliers database with public information.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 5 years after the end of the relationship. Data retention is settled to 10 years after publication concerning nominative accounting documents.

Processing
legal basis

The legal basis for data handling and processing is based on the supplier relationship performance or precontractual measures in absence of or our legitimate interests in absence of.

 

  NEWSLETTERS AND EMAILINGS AND INVITATIONS AND SIGN-OFF SHEETS

 

Data processing controller

Ours members and professional contacts may receive our communications by email, text message or letter mail. In this context, a newsletters or events invitations or events sign-off sheets system can be implemented by AENEAS which is the data processing controller. You can point out to communications@aeneas-office.org that you no longer wish to receive our messages.

Processing purposes
  • Newsletters and emailings management
  • Events management

Processed data

Identities, contact details, job function

Recipients and possible source personal data originate

Only concerned internal or outsourced operational staff may access data.

We point out that we could possibly feed our data with public information or from event co-organisation partners. We also point out that data can be transferred to partners in charge of technical processing or event management or event co-organisation.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 3 years after relationship inactivity with messages recipient.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned or our legitimate interests in absence of.

 

APPLYING FOR UNSOLICITED APPLICATION OR JOB OFFERS DATA

 

Data processing controller

AENEAS

Processing purposes
  • Application management
  • Job interviews management
  • CV database feeding

Processed data

CV and possible cover letters and all others documents or data provided for recruitment process

Recipients and possible source personal data originate

Only personnel in charge of recruitment may access communicated data.

We point out that we could possibly transfer data to partners, especially  employment agencies or public organizations.

We also point out that we could possibly feed our CV database with public information, jobboards or partners.

Data retention  and erasure

The maximum period for which the personal data will be stored is settled to 2 years after relationship inactivity.

Processing
legal basis

The legal basis for data handling and processing is based on the consent of the persons concerned or precontractual measures in absence of or our legitimate interests in absence of.

 

YOUR RIGHTS

According to the European GDPR legislation, you have at any time the right of access to, rectification, erasure, restriction, portability, consents changes for your personal data. You may also oppose, for legitimate grounds, the processing of your personal data. If you wish to exercise these rights, please write to dpo@aeneas-office.org or by letter mail to DPO DIVISION, 44 rue Cambronne 75015 PARIS. You may also initiate a claim to concerned the EU-GDPR supervisory authority - especially the CNIL for France.